Ledgermanagement belongs to the Asset Controlling license and is only selectable if the respective license has been activated. Information about the Asset Controlling license can be found below.
Green[::]match Asset Controlling is an additional license. Users who have subscribed to green[::]match Asset Controlling are able to upload actual figures from their bookkeeping software into green[::]match to view the actual figures in combination with the actualised plan. The main use case is to create an updated plan which consists of the actual figures (historical) and an updated plan that is updated to reflect the most recent project expectations of the future. Combining those figures allows to see the actual IRR expectations and compare past with future expectation. Furthermore, the compare function allows to compare the updated plan (including actual figures) with other plans, as example the transaction plan, to see where the deviations come from.
Overview procedure (more details in the sub-chapters)
First, a so called mapping file has to be created which links accounts from the bookkeeping figures to the green[::]match accounts. The green[::]match accounts are either pre-defined (such as liquidity which is calculated by the tool), or have to be selected when creating the objects (“Category” selection as example within the Opex objects). The green[::]match support team can help you setting-up the mapping files.
Once the mapping file has been created, it can be uploaded within green[::]match projects under the tab “Ledgermanagement”. The actual figures are then saved on a project level and can be accessed by any project version.
There are two options to include actual figures in a project version. Option 1 is to create a new project version and define for which time period the actual figures are taken into account. Option 2 is to edit an existing project version and there adjust the time period of the actual figures to the desired period.
Usually, the actual figures contain positions for the net working capital. By default, the net working capital is released the month after the last ledger. However, this can be defined under the section “Release of net working capital” under the tab “Ledgermanagement”.
The actual values are now displayed in all the graphs of the project tab. Actual figures are highlighted with a light blue background color.
Lastly, the user has to define how the actual figures in the different accounts (as example debt) interact with the plan. If as example the debt balance in the actual figures deviates from the plan, the difference between those two balances is either paid back, or new debt is issued. If the user does not want this, he can define that the debt balance from the actual figures are taken as basis for future planning.